Importing Bill Payments from Adagio into Telpay


In Adagio, go to 'Edit' and click 'Company Profile'.  Choose the 'System/Report Options' tab. 
 
In the 'Create EFT batch format' field, select 'Telpay format'.  You will also need to check the box to “Allow EFT on manual checks” if you use this feature.


A new tab will appear in the 'Edit Company Profile' window called 'EFT'. Click 'Ok'.  Go the EFT tab and enter your Telpay access number.

 

Go to 'Edit', 'Banks' and select 'New' to create a new bank called “Telpay".

In the 'Bank acct/dept' field, enter in the same clearing account set up in Telpay for Business. 

 

Under the specifications tab enter advices under additional forms.

 

Complete the following steps if you use the Bank Rec Module

  1. Go to 'Edit', 'Banks' and select 'New'
  2. Create a new bank called 'Telpay' to match the 'Telpay' bank set up above.
  3. In the 'Bank GL Account' field, use the same clearing account set up in Payables.
  4. Set up an 'Automatic transfer on posting' by checking the box beside it. This wills send the total amount of the EFT payments to the bank account which funds are drawn from. 
Set Up Vendors
 
  1. Go to 'Edit' and select 'Vendors'
  2. Select the accounting  tab and check the box 'Enable EFT'  for each Vendor you will be paying with Telpay.

 
The EFT tab will appear.  On the EFT tab select:
  • the address line containing the city, province and postal code for the vendor.
  • Fill in the Email address and your customer account number with that vendor. The email address entered here is the e-mail address to which Telpay will send the remittance advice to

You are now ready to create your payment batch and import it into Telpay for Business.
 
Processing EFT Payments with Adagio and Telpay
 
In Adagio:
  • Go to 'Payments' and select 'Print/Post Checks & Advices'
  • Create the payment batch choosing the appropriate bank (Telpay)
  • Check the box beside 'Create EFT Payments'
  • Click 'Pre-Check' to view or print the payments
  • Click 'EFT/Post' to finish -this will only import the vendors which are EFT-enabled
 
A new window will come up. From the drop-down, choose your Telpay access number and click “Generate”. 

Telpay for Business will prompt you to log in.
 
In Telpay for Business, click on “Import or Creating Payables Files”. Under “Telpay File Format” choose the file which was just created and click “Next Step”. 
 
 
 
Your payments will now appear.  Selected billers will appear in Telpay for Business as below. You must configure each biller before submitting your payments to Telpay. To configure the biller, click the ‘Edit’ pencil as circled.
 

 
4. The Import Biller screen will be displayed. The first step is to choose the classification/type of the biller you are paying.  Select the 'Find' button to search Telpay’s online biller list

 
5. Once you select 'Find', Telpay will either:
  1. Option 1) not find a match for the biller but, allow you to create your own biller and add it to the Telpay system. 
  2. Option 2) find a matching biller

Option 1) No Matching Biller found:
 
If no matching billers are found or they are not suitable, select ‘Create your own Biller’

 
 
  • Confirm the Biller Account No. for accuracy by re-entering it in the second box. If you have not made changes to the account number, simply click in the second box and the software will inform you that confirmation is not required
  • Enter in a fax number of email address
  • If you are creating a new biller, you may enter their banking information in the section provided at the bottom of the screen. This information is optional, but if you supply it, it ensures that your payment will be made electronically
  • Select 'OK' to confirm this biller. You will be returned to the File Review screen. Your biller will be highlighted in color to indicate that it has been configured

 
 
 
Option 2: Find a matching biller: 

If the search finds one or more matching billers, select the correct one by clicking on the appropriate biller name in the list. Additional details about the biller will be displayed. If the details are acceptable, select ‘Use this Biller’

 
 

6. After choosing ‘Create your own Biller’ or ‘Use this Biller’, the Biller Account No. should be verified. Adagio does not store vendor account numbers, therefore Telpay will automatically insert your biller’s phone number as the account number. We recommend that you override the phone number with your account number, if one has been assigned to you by your biller, to ensure that the biller can easily match your electronic payment to your account. Telpay for Business will use the account number that you enter for subsequent payment imports
  • Confirm the Biller Account No. for accuracy by re-entering it in the second box. If you have not made changes to the account number, simply click in the second box and the software will inform you that confirmation is not required
  • Enter in a fax number of email address
  • If you are creating a new biller, you may enter their banking information in the section provided at the bottom of the screen. This information is optional, but if you supply it, it ensures that your payment will be made electronically
  • Select 'OK' to confirm this biller. You will be returned to the File Review screen. Your biller will be highlighted in color to indicate that it has been configured

 
  • For billers who are individuals, you must enter their banking information in the space provided (it is not optional for paying individuals/funds transfers. Once the banking fields have been filled, the OK button will activate


7. Once you have configured all of your billers, select ‘Next’



8. Confirm the file contents and then select ‘Next’



9. Enter Authorized Officer’s password, or email for approval and then select ‘Send Payments’




10. You will be presented with the Funding screen. Choose your preferred funding option, and then select ‘Send Payments’



11. Once payments have been transmitted to Telpay, import your journal entry
 
  • Journal entry: Dr Clearing Account / Cr Bank
 
12. The path to your journal entry can be found on your transmission reports
 
13. Once your system has successfully connected to Telpay, you will receive a Transmission Report which you can print or continue. This report will be stored in the history of your Telpay for Business software



14. You will then be required to back up your system. Select a network drive or an external drive. Then select 'Backup'


 
Telpay will collect all of your vendor’s bank account information.  You can encourage your vendors to submit their banking details to Telpay by sending them a notification letter or email. We have prepared a template letter that has been used successfully by many customers to notify their Billers. 
 
Download the template Notify Your Supplier letter and the blank Telpay Biller Information Form.  Modify the letter to suit your requirements. Send a letter with the Telpay Biller Information form to your vendors. 

 

Powered by Zendesk