Step 3: Import Compatible QuickBooks Online Payables File Into Telpay For Business Desktop Software

Before you import your compatible QuickBooks Online payables file, ensure that you have reviewed and completed the following:

Step 1: System Requirements - Software & Module Update

Step 2: Export QuickBooks Online Payables File with Telpay Connect

 

1. Login to Telpay for Business.  From the main menu, select ‘Payable Files’

 

2. Select ‘Accounts Payable’.

 



If the 'Telpay File Format' field is blank, you will need to browse and select the file the first time. (The next time you download the file, it will remember the path). 

To do this, click on "reimport a file" and browse to your default download location.  In the file name field type *.* and look for the file.

The file will now appear in the 'Telpay File Format' field. Choose the file and click “next step”.
 
 
3. Your payments will now appear. Selected billers will appear in Telpay for Business as below. You must configure each biller before submitting your payments to Telpay. To configure the biller, select the ‘Edit’ pencil as circled.
 
 
 
4. The Import Biller screen will be displayed. The first step is to choose the classification/type of the biller you are paying.  Select the 'Find' button to search Telpay’s online biller list.
 

5. Once you select 'Find', Telpay will provide you with the following options:
Option 1. Not match found for the biller. Create your own biller and add it to the Telpay system.
Option 2. Found a matching biller
 
 
Option 1. No Matching Biller Found
If no matching billers are found or they are not suitable, click 'OK'.
 
Select ‘Create your own Biller’.
 
  • Confirm the Biller Account No. for accuracy by re-entering it in the second box. If you have not made changes to the account number, simply click in the second box and the software will inform you that confirmation is not required
  • Enter in a fax number or email address
  • If you are creating a new biller, you may enter their banking information in the section provided at the bottom of the screen. This information is optional, but if you supply it, it ensures that your payment will be made electronically
  • Select 'OK' to confirm this biller. You will be returned to the File Review screen. Your biller will be highlighted in color to indicate that it has been configured
 
 
 
Option 2: Find a matching biller 
If the search finds one or more matching billers, select the correct one by clicking on the appropriate biller name in the list. Additional details about the biller will be displayed. If the details are acceptable, select ‘Use this Biller’
 
 
 
 
6. After choosing ‘Create your own Biller’ or ‘Use this Biller’, the Biller Account No. should be verified. QuickBooks does not store vendor account numbers, therefore Telpay will automatically insert your biller’s phone number as the account number. We recommend that you override the phone number with your account number if one has been assigned to you by your biller, to ensure that the biller can easily match your electronic payment to your account. Telpay for Business will use the account number that you enter for subsequent payment imports
  • Confirm the Biller Account No. for accuracy by re-entering it in the second box. If you have not made changes to the account number, simply click in the second box and the software will inform you that confirmation is not required
  • Enter in a fax number of email address
  • If you are creating a new biller, you may enter their banking information in the section provided at the bottom of the screen. This information is optional, but if you supply it, it ensures that your payment will be made electronically
  • Select 'OK' to confirm this biller. You will be returned to the File Review screen. Your biller will be highlighted in color to indicate that it has been configured
 
For billers who are individuals, you must enter their banking information in the space provided (it is not optional for paying individuals/funds transfers. Once the banking fields have been filled, the OK button will activate
 
7. Once you have configured all of your billers, select ‘Next’

 
8. Confirm the file contents and then select ‘Next’

 
9. Enter Authorized Officer’s password, or email for approval and then select ‘Select Payment Option'

 
 
10. You will be presented with the Funding screen. Choose your preferred funding option, and then select ‘Send Payments’
 
 
11. You will then be required to back up your system. Select a network drive or an external drive. Then select 'Backup'
 
 
How to Collect Vendor's Bank Account Information
 
Telpay will collect all of your vendor’s bank account information.  You can encourage your vendors to submit their banking details to Telpay by sending them a notification letter or email. We have prepared a template letter that has been used successfully by many customers to notify their Billers. 
 
Download the template Notify Your Suppliers letter and the blank Telpay Biller Information Form.  Modify the letter to suit your requirements. Send a letter with the Telpay Biller Information form to your vendors. 
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